4.1   PyCon UK 2012 Conference Grant

RESOLVED, that the PSF provide conference grant funding of USD $2320 to sponsor the PyCon UK Conference 2012, to be held in Coventry UK, and sprints held at the conference.

Approved on 2012-07-26, 11-0-0.

RESOLVED, that the PSF provide funding of UKL £300 (approximately $450) to provide the PyCon UK Conference 2012 with ten Model B Raspberry Pis.

Approved on 2012-07-18, 11-0-0.

6.1   Communication Status

B. Curtin, Communications Officer, reported on continued activities from last month. He said:

1. We're going to gather up details from all of the committees and initiatives around the PSF and put together somewhat of a newsletter. This was previously just going to be a sprints thing, then O&E, then PyCon kicked up, so it's snowballing into everything, which is a good opportunity to cover how the first half of 2012 went for the foundation.

Brian also reported on the new activities for the month. He said:

Mike Driscoll wrote up two posts on our recent sponsorship of several conferences. The first covered EuroPython, PyCon AU, Kiwi PyCon, and PyCon Argentina. The second covered the first PyCon Philippines.

He reported the following information on the planned activities for next month:

1. Now that Lincoln Loop has responded to the interview request, we'll be writing about them as a new sponsor member.

2. Now that we have pictures of the booth from EuroPython, we will be writing up questions to Marc-Andre Lemburg about the PSF conference kits. We'd like to cover what the plans are for them.

3. We will be reaching out to Armin Rigo to ask about our funding of PyPy's STM project, how it's going, how the sponsorship will help, etc.

As far as the ongoing projects for the month are concerned, he reported:

1. Pending the return of several interview questions, we have posts in the queue introducing Van Lindberg as chairman, Ewa Jodlowska as PSF Event Coordinator, and details of the relationship between OSU/OSL (due to our donation to them).

2. As details surface about the Raspberry Pi purchase and distribution, we'll be writing about them. A plan for distribution is due out soon which we'll be following.

3. Brian Curtin is working on a post about the video equipment purchased by the PSF and how it has been used to record conference talks and other events.

For tabled activities, B. Curtin said:

1. PyCon video equipment loan/rental program post

There was some discussion of offering the PyCon video equipment to PUGs for their meetings, but the mechanism to do it isn't in place, yet.

6.2   Google Summer of Code (GSoC)

A. Riley, Google Summer of Code (GSoC), reported on the issues and/or blockages this program is currently faced with. He reported:

1. There were some permissions issues in Melange (the Django-based software that runs Google's Summer of Code site) which prevented a few mentors from entering their midterm evaluations themselves, I and other mentors had to do so on their behalf.
2. Two mentors needed to be reminded directly regarding the deadline, one had changed his email, another was in the middle of a move. All evaluations were completed on time.
3. One student dropped out due to other commitments.

Arc also reported on the continued activities from last month when he wrote:

1. Google Summer of Code 2012 work continues.

1. Riley reported on new activities for the month. He wrote:

   None.

As far as the planned activities for next month, he reported:

None.

Additionally, Arc reported on "ongoing projects" with the GSoC project and on "tabled activities", respectively:

6.3   Infrastructure Committee (IC)

N. Kantrowitz,Infrastructure Committee Co-Chair, reported on continued activities from last month. He wrote:

Still bringing the new server cluster fully online. Several major services have already been moved from Dinsdale to the private cloud at OSL. I would like to give a very public round of applause for Martin, who has taken ownership of several of the more gnarly service moves and is generally being awesome. We have also formally relinquished control of Ximenez and sent it to the great datacenter in the sky.

Noah also reported on the new activities that are planned for this month. He said:

Working with OSL to improve their (and therefore our) Postgres cluster with some additional hardware donations.

In addition, he reported on the activities that are planned for next month. He said:

Continuing the evacuation of Dinsdale and improving our global services. Also working with Sean to continue to improve our backup system.

As far as the "ongoing" activities are concerned, he reported:

Service migrations.

Noah reported on "tabled activities" in the final section of his report. He said:

Our first potential external guest project, pydoc.net, is currently on hold pending some improvements to his codebase.

6.4   Marketing Material

M.A. Lemburg, Marketing Material Project Manager, provided a summary of his work. He said:

The project is lead by Marc-André Lemburg who is in contact with the people behind the Plone brochure created by the German Zope User Group (DZUG): Jan Ulrich Hasecke and Armin Stroß-Radschinski.

We started working on the concept a few weeks after World Plone Day in April 2010 and had several meetings and conference calls to take the idea forward.

For more details, please see the brochure support site at:

http://brochure.getpython.info/learn-more

Marc-André also reported on the progress of his project when he said:

We showed a pre-production version of the brochure at EuroPython and people were very excited about the project. We've made quite a few contacts to potential ad and reference listing sponsors as well as for subscription and educational sponsorships.

The new PSF booth has helped a lot with getting the attendees attention.

We're now following up with the new contacts and at the same time working on getting the final approval from the content providers. We also plan to put more emphasis on actively marketing the brochure on mailing lists, blogs, etc.

Here's the link to the PDF of the teaser version, in case you missed it: http://brochure.getpython.info/media/flyer/python-brochure-pycon-us-2012-teaser-booklet/view

The online payment solution has been up since the start of PyCon US 2012 in March. There are only a few ads places left, but we do still have quite a few reference listings available and would really like to fill them with Python consulting companies around the world (not just Germany :-)).

If you are interested in signing up as reference sponsor or know someone who might be interested, please refer them to the brochure site:

http://brochure.getpython.info/

Once we have the sponsors all signed up, we'll go to print with the brochure and have it distributed to the ad sponsors, reference sponsors, subscription sponsors and Python conferences, user groups, etc. via on-demand shipping.

If you are the lead of a local user group, conference, educational institution and interested in receiving boxes with the brochure delivered to you at no additional costs, please contact the PSF or our team directly via brochure at getpython.info.

6.5   Moving PyPI to Amazon CloudFront

The project leader, M.A. Lemburg, Moving PyPI to Amazon CloudFront, reported on progress for the month:

"The project is currently on hold, since the team members don't have time to put into this."

According to M. A. Lemburg, there is nothing new to report for this month. He said:

"I'm beginning to believe that doing a sprint of sorts would likely be the best way to move this forward, but I currently don't have more cycles to spare (the brochure project has turned out to be very work intense), so can't lead such an effort at the moment.

I'm currently looking for a new project lead with more time available."

In terms of having any issues surrounding his project, M. A. Lemburg reported no issues except one: he said, he just does not have enough time to devote to his Moving PyPI to Amazon CloudFront project.

13. 1. Lemburg also reported on the future plans for this project:

"Check to see whether a trigger based approach to S3 syncing wouldn't be easier to implement right from the start."

6.6   Outreach and Education Committee (OEC)

J. McKellar, Outreach and Education Committee Vice-Chair, provided committee activities to be reported on for the month of July.

Please see Jessica's report below:

6.7   PyCon Chair Report

J. Noller, PyCon Chair, provided us with information on when and where the next PyCon US conference will be held, in addition to the web location of the official PyCon 2013. Please see below:

PyCon 2013: March 11th — 21st, Santa Clara, CA Official Site: http://us.pycon.org/

Jesse reported on "Issues and blockages." He said:

• None

As far as the continued activities from last month, he reported:

• None

Jesse also listed the new activities for the month. Please see below:

• PyCon 2013 is in full launch mode (https://us.pycon.org/2013/). We have fully launched with 26 sponsors, and growing. The call for proposals is live and we are getting proposals.

The last item reported on by Jesse was the activities "planned for next month" where he listed the four (4) items below:

• Wrap up budget planning, get board approval
• Continue driving sponsorship
• Get phase two website (program committee tools) in place
• Email out CFP to all the places

He also concluded his report with the following "notes":

"Ewa's monthly report will be sent separately from this."

6.8   PSF Event Coordinator

E. Jodlowska, PSF Event Coordinator, reported on her activity involvement with "Other PSF Conferences". She reported on the following:

Other PSF Conferences

• Attended EuroPython. My notes on EuroPython follow.

  They have booths in a tent that does not have air conditioning. Do not put sponsor booths outside in a tent during 95 degree weather. The space allocations have to be revisited.

  The sponsor booth are in a section that does not receive consistent traffic... only at opening. Breaks are in a separate part of area. They have buffet style lunches. They work well. Should consider putting in Sponsor area.

  They have bright staff shirts. PyCon needs to bring those back!!

  They have help desks for a variety of Python Projects... we should attempt this for popular ones at least.

  They have tutorials during the conference. We may want to consider this for the future (maybe have one tutorial day prior the conference and the rest spread out during the conference) because then PyCon itself will not be as long as then we do not need to rent space/rooms over so many days. Just an idea to think about.

  Most of my time I have spent at the PSF booth sweating. The Associate Members category is a good idea. But it has to be revisited. By joining you support the PSF, that is a given. But there have to be some benefits added in order to sell this. Otherwise people can just give donations instead of becoming associate members. I strongly believe this should be changed. The signing up process for Associate Members needs to be changed as well. This I have addressed with MAL and he has asked Andrew to change it.

  The feeling of EuroPython is very similar to PyCon. At least outside of talks. People hang around, code, talk, discuss ideas, etc. Identical to PyCon.

  I do not know the statistics, but it seems to me that the gap between male and female attendance is a lot larger than at PyCon. Lynn from PyLadies is here though and also doing a huge talk this afternoon about this issue

  As a side note... for AM breaks they only serve sweet stuff. I think we worry too much about people complaining about our food ;)

  Had a good talk with Giovanni (conference chair) about EuroPython. We discussed many things. They fear moving the conference to another committee. They have financial fears that need to be changed so each committee is not purely responsible for the possibility of going bankrupt Culture and language barriers were discussed.

  We will be making a EuroPython committee to be a constant for the conference in order to keep the knowledge bank and distribute it to next committees. Laura Creighton used to run this committee but she is stepping down this year. We are meeting about it at 6:30pm. I have joined the group as an advisor.

Ewa also reported on other event activities for the month. Please see the following report:

6.9   Sprint Committee (SC)

B. Curtin, Sprint Committee Chair, reported that there were no issues or blockages surrounding any sprint activities for the month.

As far as the continued activities from last month, he reported:

None

On his report of the new activities for the month, he reported:

This was our biggest month yet by a long shot. We sponsored five sprints at an estimated $1200, which on paper puts us a hair over budget. Because of that, a resolution was proposed for the 2012-07-16 board meeting to replenish the Sprints budget with another $5000.

In terms of the new activities planned for next month. He wrote:

Publicity on what we supported with the first $5000 grant (likely on the PSF blog first, then covered on pythonsprints.com), along with outreach and what we hope to cover in the future (if the resolution is passed).

As far as the ongoing projects and the tabled activities for this committee, he reported:

None