5.1   Communication Status

D. Hellmann, Communication Officer, reported on continued activities from last month. He said:

1. Send announcement email about the blog to various mailing lists (c.l.py, c.l.py.announce, etc.).

No progress.

Doug also reported on the new activities for the month. The list of activities included the following:

1. Grant summary by Mike Driscoll

   http://pyfound.blogspot.com/2012/01/psf-grants-over-37000-to-python.html

2. Mike Müller Receives PSF Community Service Award

   http://pyfound.blogspot.com/2012/01/mike-muller-receives-psf-community.html

3. Armin Rigo Receives PSF Community Service Award

   http://pyfound.blogspot.com/2012/01/armin-rigo-receives-psf-community.html

He reported the following information on the planned activities for next month:

Nothing specific.

As far as the ongoing projects for the month are concerned, he reported:

1. Boston Python Workshop Grant post by Jessica McKellar

   http://pyfound.blogspot.com/2011/11/boston-python-workshop-psf-grant.html

2. Brian Curtin is working on a post about the video equipment purchased by the PSF and how it has been used to record conference talks and other events.

3. Recruiting other people to help write for the blog.

4. We have initiated a transition plan so Brian Curtin can take over as Communications Director around the time of the next Board elections after PyCon 2012.

For tabled activities, D. Hellmann said:

1. PyCon video equipment loan/rental program post

   There was some discussion of offering the PyCon video equipment to PUGs for their meetings, but the mechanism to do it isn't in place, yet.

5.2   Marketing Material

M.A.Lemburg, Marketing Material Project Manager, provided a summary of his work. He said:

The project is lead by Marc-André Lemburg who is in contact with the people behind the Plone brochure created by the German Zope User Group (DZUG): Jan Ulrich Hasecke and Armin Stroß-Radschinski.

We started working on the concept a few weeks after World Plone Day in April 2010 and had several meetings and conference calls to take the idea forward.

For more details, please see the brochure support site at:

http://brochure.getpython.info/learn-more

Marc-André also reported on the progress of his project when he said:

As expected, there hasn't been much progress over the holidays.

Armin, our designer and producer, is still working on getting the credit card payment machinery in place. This is currently holding up the call for sponsors.

Jan Ulrich, our texter, has worked on compressing the selected stories somewhat to make them fit the available pages. We will likely have to shorten the stories some more or postpone a few stories to the next edition.

Meanwhile, we're still getting new success stories - which is good, since we are actively collecting them in our tracker with the aim of putting them online after the first edition has been released and plan on using them for the second edition.

If you know possible sponsors or are interested in sponsoring the brochure yourself, please check the available sponsorship plans we have available:

http://brochure.getpython.info/sponsorship

Here's the media data for the brochure:

http://brochure.getpython.info/mediadata

Esp. the reference entry sponsorships should be interesting for smaller Python companies:

http://brochure.getpython.info/mediadata/reference-entry-guidelines

We will announce the call for sponsors on the usual lists, feeds and our website, once we have the credit card system setup.

M.A Lemberg reported on the current issues the project is faced with. He said:

Even though the deadline for submission of stories for the first edition has already passed, we are still accepting stories. These will then be considered for a possible second edition and also be published on the web site.

If you know of interesting projects or companies using Python to great things, please contact us and consider signing up as contact scout:

http://brochure.getpython.info/signup/contact-scout-signup

and, if you're interested in the project, please consider signing up to our newsletter:

http://brochure.getpython.info/

Thanks !

As far as the future plans for this project are concerned, he reported:

If the project goes well, we'll follow up with a second edition of the brochure, Python flyers using material extracted from the brochure, translated versions of the brochure and also consider creating marketing material more targeted at specific user groups or application fields.

In the long run, we'd also like to take the idea of producing marketing material beyond printed material and develop booth setups, giveaways, CDs, etc. to support conference organizers and local user groups wishing to promote Python at their events.

5.3   Moving PyPI to Amazon CloudFront

The project leader, M.A. Lemburg, Moving PyPI to Amazon CloudFront, reported on progress for the month:

"The project is currently on hold, since the team members don't have time to put into this."

In terms of having any issues surrounding his project, M. A. Lemburg reported no issues except one: he said, he just does not have enough time to devote to his Moving PyPI to Amazon CloudFront project.

13. 1. Lemburg also reported on the future plans for this project:

"Check to see whether a trigger based approach to S3 syncing wouldn't be easier to implement right from the start."

5.4   PyCon Chair

J. Noller, PyCon Chair, provided us with information on when and where the next two PyCon US conferences will be held, in addition to the web location of the official PyCon 2012. Please see below:

PyCon 2012: March 7th — 15th, Santa Clara, CA PyCon 2013: March 11th — 21st, Santa Clara, CA Official Site: http://us.pycon.org/2012

He also provided "notes" for this month. He said:

We are officially capping registration at 1500 attendees. The team feels that this is beneficial to the conference as a whole, and allows us to maintain the feel PyCon has grown into. We also feel this will encourage other regional conferences to grow in turn.

We announced the inaugural PyCon 5k fun run! http://pycon.blogspot.com/2012/01/inaugural-pycon-5k-fun-run.html

As well as the return of Startup Row: http://pycon.blogspot.com/2012/01/pycon-startup-row-2012.html

• Note all proceeds from this go to charity.

For this month, Jesse reported on "Issues and blockages." He said:

1. AV/Recording contracts are in process and being managed by Ewa. Still awaiting on final numbers/quotes.

2. Program guide progress is moving more slowly than anticipated.

As far as the continued activities from last month, he reported:

1. Sponsor signups have continued. We now have 100 sponsors and OSS partners, and more in the pipeline. We have had to announce that we will be closing down sponsorship applications after Jan. 20th: http://pycon.blogspot.com/2012/01/pycon-2012-close-of-sponsorship.html

2. Financial updates will be sent to the private board list.
3. Registration for the conference and tutorials continues at a healthy pace.

4. Idan Gazit has been tapped to do the artwork for the Program Guide and T-Shirts. This is still under way.

5. Negotiations with Elegant Stitches are ongoing.
6. The official talk schedule has been announced: https://us.pycon.org/2012/schedule/
7. Financial aid deadline has closed; acceptance letters have been sent.

Jesse also listed the new activities for the month. Please see below:

1. Get solid quotes on t-shirt costs. [need to follow up]

2. We have doubled the budgeted amount for the Financial Aid program in order to assist as many people as we can. Acceptance letters have been sent.

3. Sponsor manual / booth assignment is under way; sponsors are very eager to get registrations in order and setup!

4. Startup row launched.

   http://pycon.blogspot.com/2012/01/pycon-startup-row-2012.html

5. PyCon 5k launched.

   http://pycon.blogspot.com/2012/01/inaugural-pycon-5k-fun-run.html

6. We have teamed up with Guidebook (http://guidebook.com/) for a rich mobile program guide.

The last two PyCon US items reported on by Jesse were the activities "planned for next month" where he listed seven (7) items and included a list of the "current Heads/Staff for PyCon 2012."

[see above]

1. Begin organizing the on-site and other volunteer staff.
2. Wrap up plenary talk selection and scheduling.
3. Get all sponsor material collected for program guide.
4. Get program guide (paper and mobile) well under way.
5. Schedule singpath tournament.
6. Resolve navigation issues on the site.
7. Coordinate with Disqus on integration with the site for conversations tied to the conference, and each talk.

5.5   Current Heads/Staff for PyCon 2012

Chair: Jesse Noller

Co-Chair: Yannick Gingras

Accountant/Sponsors: Van Lindberg

Event Coordinator: Ewa Jodlowska/CTE

Public Relations Lead: Brian Curtin

Tech Lead: Doug Napoleone

Tech Co-Lead: Noah Kantrowtiz

Volunteer Lead: TBD

Program Committee Chair: Jacob Kaplan-Moss

Program Committee Co-Chair: Tim Lesher

Tutorials Chair: Stuart Williams

Tutorials Co-Chair: TBD

Posters Chair: Vern Ceder

Posters Co-Chair: Zac Miller

Financial Aide Chair: Peter Kropf

Financial Aide Co-Chair: Gloria W.

However, under "tabled activities," he provided the following:

None

Board Meeting Discussion:

J. Noller: "Minor update; current projected PyCon 2012 sponsorship is $442,500."

19. Holden: "Congratulations."

7. 23. Jacobs: "Congratulations! Your hard work paid off.

5.6   Sprint Committee

J. Noller, Sprint Committee Chair, provided a summary of activities for this month, he reported:

No new sprints have been planned or funded in this period.

We have been in talks to prepare for our presence at PyCon, where we have a joint poster with the Outreach and Education committee. We're also tossing around ideas for reaching out to PyCon attendees, perhaps going with a swag bag insert like in 2011, and business cards to hand out at the poster session.

As for getting the community to plan and receive funding for more sprints, we've talked about putting together a survey and passing around a newsletter to all of the user groups to find out what we can do to better serve the community.

As far as the continued activities from last month, he reported:

None

On his report of the new activities for the month, J. Noller reported:

None

12.1   T-Shirts Funded to 5th Graders

M.A. Lemburg agreed to coordinate the funding of t-shirts in the amount of $250 to David Coopersmith's 5th grade class at North Ridge Elementary in Moreno Valley, California.